ADON Kanban workflow for photographers
See exactly
where every job stands.
Enquiries, booked photoshoots and open sales on one board.
No credit card. No automatic paid subscription.
One job, one clear path.
Every job moves from enquiry through booking to sale.
Original recordings from ADON FotoBusiness. Names, contact details and amounts are sample data.
The enquiry
Your enquiries come together here. Each customer card shows the status, next steps, contact details and appointments, plus past purchases and messages for returning customers. Contact your customers and edit appointments directly from the card.
The booking
Arrange an appointment and move the customer card from enquiries to bookings. When customers book through your booking page, their card appears here automatically—with all customer and appointment details.
The sale
After the photoshoot, the same customer card moves to sales. From there, send your customers photo files, product offers or galleries to select and buy images.
The overview
Enquiry, booking, sale: manage the entire process in three steps on one page. Time tracking and timers help you prioritise, while search helps you find customer cards quickly. Keep an overview and save time.
How a job moves across your Kanban board
Capture the enquiry
Enquiries appear as client cards in the “Enquiry” column. You note whether a call-back is due or the client has already been contacted. Messages from WhatsApp, Instagram, email or the website chat are taken over with one click from MasterChat.
Create the booking
From the client card you click “Create booking”, choose the day and time in the calendar, the service and the photographer, and add personal notes. After “Create”, the card moves from “Enquiry” to “Bookings”. If your client books through your online booking page, the card lands there automatically.
Keep an eye on payment
In the “Bookings” column, the appointment and payment status stay visible. You edit the booking, mark a payment as paid or send a reminder about an open payment.
Move it to sales
After the photoshoot you move the card to “Sale”. There you record an in-studio sale with description, quantity, price and payment method, or create an online gallery directly.
Close or continue
After the sale you decide whether the job is complete or further steps are due. Time tracking and timers help you prioritise, and search helps you find a client card quickly.
There are three gallery types for your images: the delivery gallery provides finished photos, in the selection and purchase gallery clients collect favourites and retouching wishes, and in the shop gallery they buy more images. Larger jobs with a quote and contract run through the same client card, see Quotes & contracts.
Frequently asked questions about the workflow
Which columns does the board have?
Three: Enquiry, Bookings and Sale. You see at a glance where each job stands and which step is next.
What do I see on a client card?
Status, next steps, contact details and appointments, and for returning clients also past purchases and messages. You can contact the client and edit appointments directly.
Do online bookings appear on the board automatically?
Yes. When a client books through your booking page, their card appears under “Bookings” with all client and appointment details.
Try it with your real day-to-day work.
If it doesn't fit, you simply stop.